For TAssoc terminations when the class did not make, the effective date of termination is the first day of classes. The student will be paid for one week’s worth of stipend, since Fall and Spring TAssoc contracts include a prep period the week before classes start. (Summer session contracts do not include a prep week and therefore no payment will be issued). The prorated stipend amount will be calculated by OGS upon receipt of the terminated Assistantship Form.

All assistantship terminations must be processed through OGS via the assistantship system. Assistantships are not processed through UNMJobs.

Assistantship Form with signatures must be received at OGS as soon as possible upon decision to cancel class, and no later than the first day of classes. Failure to meet this deadline will result in overpayment to the student.

1. Locate the appropriate assistantship form to be terminated (Contract ID must match original) on the OGS Contracts website and click “Edit”;
2. Fill out the “Terminate Information” box near the top of the screen, including effective date, reason, and address to send W-2 (if available), then scroll down and click “Submit.” DO NOT change any other information on the contract, OGS will prorate as needed;
3. Print the Assistantship Form and gather the necessary signatures;
4. Submit signed hard copy of Assistantship Form to OGS for approval and processing.

Policy for the Administration of Assistantships

Signed hard copy of Assistantship Form with terminate information included.

If the student is not available to sign the terminated Assistantship Form, the director/department chair’s signature alone will be sufficient. A letter of resignation is not required.