If the student never worked on a PA contract, the termination effective date is the start date of the contract. Hiring department is responsible for verifying that student never worked. No payment will be issued on the contract.

All assistantship terminations must be processed through OGS via the assistantship system. Assistantships are not processed through UNMJobs.

Assistantship Form with signatures must be received at OGS 15 business days prior to termination effective date. Failure to meet this deadline will result in overpayment to the student.

1. Locate the appropriate contract record on the OGS Contracts website and click “Edit”;
2. Fill out the “Terminate Information” box near the top of the screen, including effective date, reason, and address to send W-2 (if available), then scroll down and click “Submit.” DO NOT change any other information on the contract;
3. Print the Assistantship Form and gather the necessary signatures;
4. Submit signed hard copy of Assistantship Form to OGS for approval and processing.

Policy for the Administration of Assistantships

• Signed hard copy of Assistantship Form with terminate information included.

If the student is not available to sign the terminated Assistantship Form, the director/department chair’s signature alone will be sufficient. A letter of resignation is not required.