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OneSource - The University of New Mexico

How to Process a Summer Session Appointment (TA/TAssoc/GA/RA/PA)

Definition

Assignments for graduate students who will be employed during the Summer Session as Teaching Assistants (TA), Graduate Assistants (GA), Teaching Associates (TAssoc), Research Assistants (RA) or Project Assistants (PA) are to be prepared according to the Summer Session Appointment Guidelines issued by the Office of Graduate Studies (OGS) and submitted for approval to OGS.

Current Process

All assistantship hires must be processed through OGS via the assistantship system. Assistantships are not processed through UNMJobs.

Deadlines

All Deadlines

Assistantship Form with signatures must be submitted to OGS by the following deadlines:

  • Contracts with a start date in January, August or June: six weeks prior to the first day of the applicable semester/term;
  • All other contracts: 15 business days prior to start date of contract.
Instructions
  1. Enter assistantship data online via the OGS Contracts website;
  2. Print the Assistantship Form and gather the necessary signatures;
  3. Submit signed hard copy Assistantship Form to OGS for approval and processing.
Checklist(s)
Related Policies and Guidelines
Forms Required
  • Signed hard copy of Assistantship Form

In addition, please instruct any students who are new hires or students who have had a break in employment for 90 days or more to complete the following forms:

  • W-4
  • I-9 (Section 1 must be completed by the employee no later than the end of his or her first day of work. I-9 Form Section 2 must be completed in person with OGS staff within three (3) business days of the employee’s first day of work, as indicated by contract start date.)
  • Direct Deposit Authorization (or consult with Payroll Office for pay card option)
Additional Information

The deadline is met when the signed hard copy is submitted to OGS, is correct and complete, and all eligibility requirements and workload limitations are met.

Last updated: October 7,2014