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OneSource - The University of New Mexico

How to Hire a Post-Doctoral Fellow

Definition

A postdoctoral fellow is a person engaged in a period of special study and/or research at the postdoctoral level. The postdoctoral fellow (PDF) is a trainee, which is a unique category of employment at UNM, distinct from staff, faculty and students enrolled in a degree-granting program. Being a trainee, each PDF must have an identified faculty mentor (advisor). It is the responsibility of the institution, college, department and faculty mentor to supervise, encourage and foster the education of the PDF in a manner consistent with PDF's career goals. PDFs will be appointed through the Faculty Contracts and Services Office or the HSC Faculty Contracts Office.

Current Process

Same as above.

Deadlines

All Deadlines

Complete hire paperwork should reach the Employment Area (EA) no later than the 7th of the month.

Instructions

Complete hire paperwork should reach the Employment Area (EA) no later than the 7th of the month for processing.

Checklist(s)
  • Complete Post Doc Contract and Information Form
  • Hire Memorandum (Attachment)
  • Signed Letter of Offer, including job description (Attachment)
  • Post Doc Curriculum Vitae or NIH Biosketch (Attachment)
  • Salary justification memo – if salary does not meet NIH Guidelines (Attachment)
  • Obtain Signature Approvals
  • Contract HSC FCO to schedule Benefits orientation (including completion of the I-9) (HSC Only)
  • Route to Faculty Contracts no later than the 7th of the month for processing
Related Policies and Guidelines
Forms Required

Forms Required to complete hire:

HSC

Main Campus

  • Post Doc Contract and Information Form (PDCIF)
  • Signed offer letter
  • Post Doc Curriculum Vitae

Forms required to have employee set up in Banner for Payroll:

Post Doc Contract:

  • HSC - Post Doc Contract and Information Form (PDCIF)
  • Main Campus - Post Doc Contract and Information Form (PDCIF)
Additional Information

For additional questions and information, please contact the appropriate Faculty Contract Office: Main and Branch Campuses FCSO: 277-4528 or Health Science Center FCO: 272-4231.

Last updated: February 14,2014