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OneSource - The University of New Mexico

Glossary

Term Definition
Approval Category

Approval categories represent the purpose of the personnel action - the reason a personnel action is being created.

Approval Levels

Approval Levels represent the reporting hierarchy structure in your organization starting from the lowest level that needs to approve an EPAF.

Approval Type

Approval types are actions specific to the processing of a personnel action.

For example, actions such as extending a term assignment, or ending and existing assignment.

Approver

Approvers process EPAFs to approve, acknowledge, return EPAFs to originators for corrections, or apply EPAFs to the database.

Clinician-Educator Assistant Professor

Clinician-Educator Assistant Professor is appropriate for persons who are employed in the Health Sciences Center and is for health professionals with appropriate professional degrees who are primarily engaged in patient care and teaching, and may have related scholarly responsibilities. Individuals who are demonstrably competent in the subject matter of the courses to be taught and who have indicated a serious commitment to a faculty career may be considered for this faculty rank. This appointment is typical for most faculty who are beginning their probationary service. While it is not expected that persons appointed at this rank shall have acquired an extensive reputation in their field, it is expected that they will continue to increase their knowledge, to improve their teaching ability and to present the results of their scholarly work in ways appropriate to their field. While not eligible for tenure, Clinician-Educators may hold the rank of Instructor, Assistant Professor, Associate Professor, or Professor.

Clinician-Educator Associate Professor

Clinician-Educator Associate Professor is appropriate for persons who are employed in the Health Sciences Center and are for health professionals with appropriate professional degrees who are primarily engaged in patient care and teaching, and may have related scholarly responsibilities. Individuals who have acquired significant experience beyond the terminal degree are appropriate for this faculty rank. They shall have demonstrated competence as teachers and have shown a conscientious interest in improving their teaching. They shall have demonstrated a basic general understanding of a substantial part of their discipline and have an established reputation within and outside the University in their fields of scholarly work. This implies scholarly work after the terminal degree sufficient to indicate continuing interest and growth in the individual’s professional field. While not eligible for tenure, Clinician-Educators may hold the rank of Instructor, Assistant Professor, Associate Professor, or Professor.

Clinician-Educator Faculty

In the Health Sciences Center, faculty may be appointed to the position of clinician-educator. These appointments are for health professionals with appropriate professional degrees who are primarily engaged in patient care and teaching, and may have related scholarly responsibilities. While not eligible for tenure, clinician-educators may hold the rank of Instructor, Assistant Professor, Associate Professor, or Professor.

Clinician-Educator Instructor

Clinician-Educator Instructor is appropriate for persons who are employed in the Health Sciences Center and are for health professionals with appropriate professional degrees who are primarily engaged in patient care and teaching, and may have related scholarly responsibilities. Clinician-Educator Instructor is used for individuals who do not yet qualify for an Assistant Professor rank because they have not yet completed their academic programs or have not yet obtained the requisite professional certifications. It is the one non-tenure-track title that refers to a professorial rank (see the Faculty Constitution, Art. I, Sec. 1(b) in the Faculty Handbook). Instructors may be appointed with an understanding that they will be advanced to a rank of Assistant Professor contingent upon fulfilling specified goals such as timely completion of the individual’s academic program. While not eligible for tenure, clinician-educators may hold the rank of instructor, assistant professor, associate professor, or professor.

Clinician-Educator Professor

Clinician-Educator Professor is appropriate for persons who are employed in the Health Sciences Center and are for health professionals with appropriate professional degrees who are primarily engaged in patient care and teaching, and may have related scholarly responsibilities. Individuals who have attained high standards in teaching and who have made significant contributions to their disciplines may be considered for this faculty rank. They shall also have developed expertise and interest in the general problems of university education and their social implications, and have shown the ability to make constructive judgments and decisions. It is expected that the professor will continue to develop and mature with regard to teaching, scholarly work, and the other qualities that contributed to earlier appointments. While not eligible for tenure, Clinician-Educators may hold the rank of Instructor, Assistant Professor, Associate Professor, or Professor.

Completed

The EPAF has gone through all the appropriate approval levels and changed the employee's personnel record in Banner.

Contract Staff (SC)

Monthly paid staff employed under a formal employment contract.

Current Tab

The Current tab is your EPAF inbox. This is where the EPAFs appear that require your approval or FYI.

Exempt-Staff (SE)

Monthly paid regular/term staff

External Competitive Hire

Open to all applicants.  Recruitment area for regular faculty is a national recruitment.  Recruitment area for TPT is local.

Graduate Assistant (GA)

One whose duties are related to instruction, but who is not directly involved in producing student credit hours.

History

The History tab shows EPAFs that have been approved or acknowledged by the Approver.

ID

Employee's 9 digit UNM ID

In My Queue

The "In My Queue" tab displays EPAF transactions for which you have been selected as an approver. These transactions are currently sitting in the originators queue. Approval by you is not required at this time but will be at some point soon.

Internal Competitive Hire

Recruitment process with a defined pool of eligible candidates (typically from within the University).

Job Change Reason

Displays the type of change addressed by the EPAF. This information is drawn from the description of the approval category associated with the EPAF transaction.

Jobs Effective Date

The jobs effective date is the date the EPAF will apply in the Banner system. This date must not be less than the last paid date as indicated on the EPAF in which you are currently working. In some cases, the effective date may be equal to the last paid date, but it can never be less than the last paid date.

Last Paid Date

The last paid date represents the last day of the pay period. It is systemically populated by the payroll process.

Lecturer I

Lecturer I is appropriate for persons who are employed to teach on a non-permanent basis and who have qualifications equivalent to teaching assistants or graduate students and who are not currently graduate students at the University in the same department as their academic appointment. This is a non-tenure-track appointment.

Lecturer II

Lecturer II is appropriate for persons who are employed to teach on a non-permanent basis and who have completed all requirements except the dissertation for the terminal degree (or equivalent) in their fields of study and who are not currently graduate students at the University in the same department as their academic appointment. It may also be used for professionals who have the terminal degree but only limited experience in teaching or scholarly work, or for professionals who do not have the terminal degree but have extensive experience. This is a non-tenure-track appointment.

Lecturer III

Lecturer III is appropriate for persons who are employed to teach on a non-permanent basis and who hold the terminal degree (or equivalent) in their fields of study and who have additional experience in teaching and scholarly work. This is a non-tenure-track appointment.

Lecturers

Lecturers (a) Lecturer I—The title used for individuals who have qualifications equivalent to teaching assistants or graduate students and who are not currently graduate students at the University in the same department as their academic appointment. (b) Lecturer II—The title used for qualified professionals who have completed all requirements except the dissertation for the terminal degree (or equivalent) in their fields of study and who are not currently graduate students at the University in the same department as their academic appointment. It may also be used for professionals who have the terminal degree but only limited experience in teaching or scholarly work, or for professionals who do not have the terminal degree but have extensive experience. (c) Lecturer III—The title used for qualified professionals who hold the terminal degree (or equivalent) in their fields of study and who have additional experience in teaching and scholarly work.

Non Exempt Staff Police Bargaining Union (SP)

Hourly paid staff employed under the provisions of the Police Officer’s Association bargaining agreement

Non Exempt Staff USUNM Bargaining Union (SU)

Hourly paid staff employed under the provisions of the United Staff UNM bargaining agreement

Non-Competitive Hire

Positions filled by certain criteria met as defined by the Faculty Hiring Guidelines Section III.

Non-Exempt Staff (SN)

Hourly paid regular/term staff.

On call Staff (SO)

Hourly paid on call staff.

Open Rank

Open Rank is appropriate when at the beginning of the recruitment the department is not sure of the rank of the faculty member to be hired.  This category allows the department to post as Open Rank and later determine the appropriate rank of the hire based on the selected individual’s qualifications.

Pending

The EPAF is waiting on approval.

Personnel Date

The personnel date is the date that the EPAF "should" happen. In best case scenario, the personnel date and jobs effective date will be the same.

Project Assistant (PA)

Performs work required by a research grant, contract or special project that is not necessarily directly related to degree requirements. Employment associated with administrative/office support should not be classified as a project assistantship.

Proxy

Proxies are individuals authorized to originate and/or approve in the absence of the original originator and/or approver.

Query Date

Displays the date the originator generates a new EPAF. Displays all active jobs as of this date.

Queue Status

The status of the EPAF with respect to the individual defined in the approval queue.

Research Assistant (RA)

Assists in research work that is relevant to the assistant’s thesis, dissertation or other requirement for a graduate degree.

Research Assistant Professor

Research Assistant Professor is appropriate for persons who are engaged primarily in research activities and have qualifications similar to those held by tenure-track faculty.  Research faculty generally have extramural funding in which they are the principal investigator or for which their contribution is crucial to the funding. They may occasionally teach or serve as members of thesis or dissertation committees. Appointments are temporary in nature, and therefore, research faculty are not eligible to vote in the general faculty. In the event that a person with a research title is appointed to a faculty rank that can lead to tenure, the time served with a research title shall not count toward tenure.

Research Associate Professor

Research Associate Professor is appropriate for persons who are engaged primarily in research activities and have qualifications similar to those held by tenure-track faculty.   Research faculty generally have extramural funding in which they are the principal investigator or for which their contribution is crucial to the funding. They may occasionally teach or serve as members of thesis or dissertation committees. Appointments are temporary in nature, and therefore, research faculty are not eligible to vote in the general faculty. In the event that a person with a research title is appointed to a faculty rank that can lead to tenure, the time served with a research title shall not count toward tenure.

Research Faculty

Includes faculty with the following academic titles who are engaged primarily in research activities and have qualifications similar to those held by tenure-track faculty: Research Lecturer, Research Assistant Professor, Research Associate Professor, Research Professor, and Research Scholar who are not Flex Track or Temporary Faculty. They may occasionally teach or serve as members of thesis or dissertation committees. These positions are primarily filled noncompetitively.

Research Lecturer

Research Lecturer is appropriate for persons who are engaged primarily in research activities and have qualifications similar to those held by other Lecturers.  Research faculty generally have extramural funding in which they are the principal investigator or for which their contribution is crucial to the funding. They may occasionally teach or serve as members of thesis or dissertation committees. Appointments are temporary in nature, and therefore, research faculty are not eligible to vote in the general faculty. Such appointments are renewable annually and are non-probationary. In the event that a person with a research title is appointed to a faculty rank that can lead to tenure, the time served with a research title shall not count toward tenure.

Research Professor

Research Professor is appropriate for persons who are engaged primarily in research activities and have qualifications similar to those held by tenure-track faculty. Research faculty generally have extramural funding in which they are the principal investigator or for which their contribution is crucial to the funding. They may occasionally teach or serve as members of thesis or dissertation committees. Appointments are temporary in nature, and therefore, research faculty are not eligible to vote in the general faculty. Such appointments are renewable annually and are non-probationary. In the event that a person with a research title is appointed to a faculty rank that can lead to tenure, the time served with a research title shall not count toward tenure.

Returned

If an EPAF contains an error or incorrect data, instead of approving it, an Approver will return it for correction. To view a returned EPAF, click on the employee's name. The EPAF Originator has two options: Void or Update. Click Void to void the EPAF. This will permanently inactivate the EPAF. Click Update to make any changes to the EPAF.

Student Employee

is for students enrolled in at least a half time status in a undergraduate or graduate degree granting college.  They do NOT have a work study award.  Departments provide 100% of the student’s wages.

Teaching Assistant (TA)

Is directly involved in producing student credit hours, i.e., responsible for one or more classes or lab sections. Teaching Assistants may not teach courses offered for graduate credit.

Teaching Associate (TAssoc)

An advanced teaching assistant who holds the master’s degree (or equivalent) and who directly produces student credit hours. Students who have been advanced to doctoral candidacy may be approved, as Teaching Associates, to teach courses offered for graduate credit through submission by the graduate unit of an Approval for Graduate Instruction form to the OGS.

Temporary Bi-Weekly Staff (ST)

Hourly paid temporary staff.


Temporary Faculty

Includes individuals whose primary professional responsibility is outside the University or for professional staff of the University who may teach on an occasional, limited, course-by-course basis. The University recruits and hires from local pools for its Temporary Faculty positions given the terms and conditions of these appointments.

Temporary Monthly Staff (SD)

Monthly paid temporary staff.

Temporary Part-time Faculty

Temporary Part-time Faculty is appropriate for persons whose primary professional responsibility is outside the University or for professional staff of the University who may teach on an occasional, limited, course-by-course basis. The titles of adjunct lecturer, adjunct instructor, adjunct assistant professor, adjunct associate professor, and adjunct professor are appropriate for these individuals based on their qualifications which are the same as for regular faculty ranks and titles. These temporary appointments shall not lead to tenure.

Tenure Track Assistant Professor

Assistant Professor is a probationary appointment potentially leading to tenure and appropriate for individuals who are demonstrably competent in the subject matter of the courses to be taught and who have indicated a serious commitment to a faculty career. This appointment is typical for most faculty who are beginning their probationary service. While it is not expected that persons appointed at this rank shall have acquired an extensive reputation in their field, it is expected that they will continue to increase their knowledge, to improve their teaching ability and to present the results of their scholarly work in ways appropriate to their field. The appointment should be made only after careful investigation of the individual's accomplishments and promise in teaching, scholarly work, and leadership.

Tenure-Track Faculty

Tenure-Track Faculty members with the rank of Assistant Professor, Associate Professor, Professor, or Distinguished Professor may be awarded tenure (for an exception in the Health Sciences, see Faculty Handbook Sec.2.3.1). Probationary appointments potentially leading to tenure ("tenure-track" appointments) are made at the ranks of Assistant Professor, Associate Professor, and Professor levels.

Tenure/Tenure-Track Associate Professor

Associate Professor, tenure/tenure-track, is appropriate for individuals who have acquired significant experience beyond the terminal degree are appropriate for this faculty rank. They shall have demonstrated competence as teachers and have shown a conscientious interest in improving their teaching. They shall have demonstrated a basic general understanding of a substantial part of their discipline and have an established reputation within and outside the University in their fields of scholarly work. This implies scholarly work after the terminal degree sufficient to indicate continuing interest and growth in the individual’s professional field. The appointment should be made only after careful investigation of the individual's accomplishments and promise in teaching, scholarly work, and leadership.

Tenure/Tenure-Track Professor

Professor, tenure/tenure-track is appropriate for individuals who have attained high standards in teaching and who have made significant contributions to their disciplines may be considered for this faculty rank. They shall also have developed expertise and interest in the general problems of university education and their social implications, and have shown the ability to make constructive judgments and decisions. It is expected that the Professor will continue to develop and mature with regard to teaching, scholarly work, and the other qualities that contributed to earlier appointments. Professors are the most enduring group of faculty, and it is they who give leadership and set the tone for the entire University. Thus, appointment should be made only after careful investigation of the individual's accomplishments in teaching, scholarly work, and leadership.

Timesheet Org

This is the employee's hiring organization for time entry and exceptions.

Transaction Status

The status of the EPAF itself. For example, assume that a new online personnel action has been defined and filled out. The personnel action item is then submitted to a predefined approval queue for signatures. When the personnel action is submitted to the queue, the EPAF is considered to be in a Pending approval transaction status.

Types of Assistantships
Visiting Assistant Professor

Visiting Assistant Professor is appropriate for persons who are employed to teach on a non-permanent basis and who are demonstrably competent in the subject matter of the courses to be taught and who have indicated a serious commitment to a faculty career may be considered for this faculty rank. This appointment is typical for most faculty who are beginning their probationary service. While it is not expected that persons appointed at this rank shall have acquired an extensive reputation in their field, it is expected that they will continue to increase their knowledge, to improve their teaching ability and to present the results of their scholarly work in ways appropriate to their field. Visiting faculty are temporary appointments that shall not lead to tenure and shall not exceed a total of three consecutive years.

Visiting Associate Professor

Visiting Associate Professor is appropriate for persons who are employed to teach on a non-permanent basis and who are demonstrably competent in the subject matter of the courses to be taught and who have indicated a serious commitment to a faculty career may be considered for this faculty rank. Individuals that have acquired significant experience beyond the terminal degree are appropriate for this faculty rank. They shall have demonstrated competence as teachers and have shown a conscientious interest in improving their teaching. They shall have demonstrated a basic general understanding of a substantial part of their discipline and have an established reputation within and outside the University in their fields of scholarly work. This implies scholarly work after the terminal degree sufficient to indicate continuing interest and growth in the individual’s professional field. The appointment should be made only after careful investigation of the individual's accomplishments and promise in teaching, scholarly work, and leadership. Visiting faculty are temporary appointments that shall not lead to tenure and shall not exceed a total of three consecutive years.

Visiting Faculty

Includes faculty with the following academic titles who are not tenured/tenure track status: Professor, Associate Professor, Assistant Professor, Instructor or Lecturer who are hired for a specific timeframe and are for the most part noncompetitive hires.

Visiting Lecturer I

Visiting Lecturer I is appropriate for persons who are employed to teach on a non-permanent basis and who have qualifications equivalent to teaching assistants or graduate students and who are not currently graduate students at the University in the same department as their academic appointment. Visiting faculty are temporary appointments that shall not lead to tenure and shall not exceed a total of three consecutive years.

Visiting Lecturer II

Visiting Lecturer II is appropriate for persons who are employed to teach on a non-permanent basis and who have completed all requirements except the dissertation for the terminal degree (or equivalent) in their fields of study and who are not currently graduate students at the University in the same department as their academic appointment. It may also be used for professionals who have the terminal degree but only limited experience in teaching or scholarly work, or for professionals who do not have the terminal degree but have extensive experience. Visiting faculty are temporary appointments that shall not lead to tenure and shall not exceed a total of three consecutive years.

Visiting Lecturer III

Visiting Lecturer III is appropriate for persons who are employed to teach on a non-permanent basis and who hold the terminal degree (or equivalent) in their fields of study and who have additional experience in teaching and scholarly work. Visiting faculty are temporary appointments that shall not lead to tenure and shall not exceed a total of three consecutive years.

Voided

The EPAF has been voided but its history remains available.

Waiting

If an EPAF has been created and saved (but not submitted) it remains in the waiting status.

Work Study

Work Study is for students enrolled in at least a half time status in a undergraduate or graduate degree granting college.  They MUST have a work study award. Departments provide 30% of the student’s wages.  The remainder is covered by the federal or state government (depending on the type of work study the student has).

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